The name of the Society shall be “The Harshbarger Hosta Society”.
ARTICLE 2 – PURPOSE
We shall be a not-for-profit educational society open to all those interested in growing, developing, and enjoying Hosta. The Society shall operate in conjunction with the American Hosta Society in respect to it’s goals and purposes.
ARTICLE 3 – MEMBERSHIP AND DUES
Section A: Membership is open to anyone upon receipt of stated dues. The annual dues shall be set by the elected officers with membership approval and shall be sufficient to cover all operating expenses for the year. Annual dues are payable by May 30th for the following 12 month period.
Section B: All members who joined prior to September 23, 1987 will be considered charter members.
Section C: Honorary memberships may be granted to any person whose association with Hosta and service to any recognized Hosta organization has been of particular merit. Honorary members shall not be required to pay dues.
ARTICLE 4 – MEETINGS
Section A: We shall have a Spring, Summer and Fall meeting. Three weeks notification will be required.
Section B: Special meetings shall be called by the Executive committee.
Section C: A majority vote of members present at a meeting shall be required to approve a motion.
Section D: An officer’s meeting may be called by the President.
Section E: In lieu of our not-for-profit tax status, no commercial sales will be permitted at our meeting sites.
ARTICLE 5 – OFFICERS
Section A: The officers of the society shall consist of a President, Vice-President, Secretary-Treasurer, Newsletter Editor, Membership Chairman, and Historian-Librarian. These officers shall make up the Executive Committee.
Section B: All Officers shall serve a term of two years with the privilege of one re-election. The outgoing President shall be an ex-officio member of the Executive Committee and shall serve in an advisory capacity only.
Section C: Election of new officers shall be voted upon at the spring meeting according to vacancies open upon expiration of terms.
Section D: Election of officers shall be by ballot.
Section E: Vacancies of an elected officer due to death or a letter of resignation to the President may be filled to finish that term by a member in good standing; to be appointed by the President.
ARTICLE 6 – DUTIES OF OFFICERS
Section A: President: The President shall preside at the meetings of the Society, shall call officer’s meetings, shall appoint committee chairpersons, and act as an ex-officio member of all committees.
Section B: Vice-President: The Vice-President shall assume the duties of the President in the absence of the President. The Vice-President shall be in charge of programs for all meetings.
Section C: Secretary-Treasurer: The Secretary-Treasurer shall record all minutes of meetings, take all dues and send copies of minutes to officers within thirty days of each meeting. The Secretary-Treasurer will also keep all financial records in a separate Treasurer’s book and submit a financial report in the newsletter(s). The Secretary Treasurer shall send an acknowledgement letter and By-Laws upon receipt of dues to all new members. The Secretary-Treasurer shall send all new membership information to the Membership Chairman within two weeks of receipt.
Section D: Membership Chairperson: The membership Chairperson shall keep an orderly typed membership list in a form that can be used for publishing in the newsletter. The membership list shall be sent to the Newletter Editor by the Editor’s predetermined date.
Section E: Newsletter Editor: The Newsletter Editor is responsible for publishing the official Harshbarger Hosta Soceity Newsletter.
Section F: Historian-Librarian: The Historian-Librarian shall maintain circulation of reference materials and a chronological scrapbook. These materials shall be made available for the member’s use.
ARTICLE 7 – ADVISORY COMMITTEE
The Advisory Committee shall consist of all past presidents and shall be available to advise the Executive Committee on matters pertaining to and in the best interest of the Society.
ARTICLE 8 – ADOPTION OF BY-LAWS
The By-Laws shall be declared and adopted when approved by a majority vote of the members present at the Spring meeting.
ARTICLE 9 – AMENDMENTS OF BY-LAWS
These By-Laws may be amended by a two-thirds vote of the membership present at a regular meeting, notice of the proposed amendment having been given in writing at the previous regular meeting.
ARTICLE 10 – PARLIMENTARY AUTHORITY
Robert’s Rules of Order, Revised, shall govern all business meetings.
(These By-Laws were adopted on Tuesday, May 12, 1992.)
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